Recent LawFlow updates

We regularly add new features and enhancements to LawFlow based on feedback from our users. Here is a partial list of recent updates to LawFlow:

Improved search layout

search results are now displayed in 3 vertical panes. This makes it easier to view document content and properties.

Easier importing of documents from other parties

We’ve improved how the import function allows you to import documents and data received from other parties. You can use the other party’s list of documents (via a “mapping file” in Excel or HTML format) to automatically ‘map’ the information required to be provided in the Listing & Exchange Protocols of the High Court Rules.

“Email document” function

You can now email a LawFlow document to yourself at the click of a button.

Improved document downloads

When downloading a document, you can now choose whether to “stamp” the document with its Document ID, or download the redacted version if one is available. These options are also available for the “email document” function.

Improved document identifier

Documents in LawFlow can two have identifiers (IDs): the internal ID which is automatically assigned when the document is uploaded and cannot be changed, and the number that is assigned when the document is added to a list. Previously, LawFlow mainly used only the internal ID.

Now, once a document is locked on a list, the list document number is used as the main identifier.

The same applies to documents received from other parties which are uploaded into the project: when the mapping file is applied, the documents will adopt the number given in the document list.

This makes it easier to find and refer to documents in a project.

If you would like to find out more about these features or arrange a demonstration of LawFlow, please contact us.

Enhanced redaction features

LawFlow has a handy built-in redaction tool that allows you to redact documents directly in your browser without the need for third-party software.

In response to user requests, we have now enhanced this tool to allow:

  • Text to be added to the redaction box – for example, you can add text “Redacted” or “Privileged” to the redaction box; and
  • Colour options for the redaction box.

Thanks to our users for requesting these enhancements.

October 2012 update

As a New Zealand company, we regularly add new features and enhancements to LawFlow to meet local requirements based on feedback from our users. Here is a selection of the latest updates:

Easier creation of repositories

Repositories are used to group related documents in order to create separate document lists. They can be used to create logical divisions in document lists, for example if you want to list a particular group of documents together on a discovery list, then you can create a specific repository for that group of document.

It is now easier to convert an existing folder into a repository (and vice-versa), and create a new repository.

Separate prefixes/suffixes for each repository

Each repository can now have its own unique prefix and suffix for list numbering. For example, if you have two repositories, “ABC Ltd” and “XYZ Ltc”, you can assign separate prefixes to list numbers in each. E.g. ABC.0001 for one repository and XYZ.0001 for another. Or, if you want to divide your lists by issue, then each issue can have its own prefix.

Continuous list numbering

Previously, each repository would number documents starting at 1. This meant that if you set up two or more repositories, each Part 1 document list in each repository would start at number 1. Now, you can set repositories to continue numbering from a previous repository.

For example: you have two repositories, ABC and XYZ. The documents in the ABC repository lists run from ABC.0001 to ABC.0099. The XYZ repository can be set up to automatically continue numbering, so its documents will be numbered from XYZ.0100 onwards.

Custom list start number

You can now set a custom start number for document lists in each repository, if you do not wish to start at 1.

Optional Part 2 and Part 3 lists

By default, each repository creates a Part 1, Part 2 and Part 3 list (corresponding to open, privileged and confidential documents under the High Court Rules). You can now optionally disable Part 2 and/or Part 3 lists for any given repository.

This can be useful, for example, when you do not wish to provide a list of privileged documents (Part 2 list) but instead wish to list privileged documents by group (which is expressly permitted under the rules). In such a case, you can disable the Part 2 list. This means that a Part 2 list will not be generated, and any Part 3 documents will continue numbering from Part 1.

More options for bulk-setting discovery information

Previously, LawFlow enabled bulk-setting of the discoverable, confidential and privileged fields. You can now bulk-set all discovery fields, including:

  • Document type
  • Date
  • Author
  • Recipient

More enhancements coming soon

These new features are available immediately to all users. Plus, more updates are coming soon, including a popular request from a number of users: the ability to add text to a redaction (for example, adding the word “Redacted” or “Privileged” to a redaction block).

If you would like to find out more about these features or arrange a demonstration of LawFlow, please contact us.

Increased project storage

In response to demand, we’ve increased the storage allowances for projects at no extra cost. This allows larger files to be stored per project. Please see our pricing page for details.

Which just goes to show that modern discovery is a “big data” process – one that LawFlow can help you manage effectively.

Application of new discovery rules

The new High Court Rules (requiring electronic discovery and changing the relevance test, inter alia) came into force in February this year. Somewhat unusually, though presumably by design, they contained no transitional provisions. This has led to contention in some proceedings instigated prior to February 2012 over which rules apply.

The position appears to be as follows:

  • The previous rules apply to discovery being undertaken pursuant to orders in place prior to 1 February 2012: Premier Events Group Limited v Beattie [2012] NZHC 1025.
  • Unless the Court orders otherwise, the new rules applies to discovery ordered after the commencement of the new rules on 1 February 2012, regardless of when the proceeding was commenced: Karam v Fairfax New Zealand Ltd [2012] NZHC 887, paragraphs 135-136.
  • Where discovery has been completed but no inspection has occurred, the new rules relating to inspection, including the requirement of electronic exchange, will apply: McGechan on Procedure, HRPt8Subpt1.03.