March 2019 update

New features

  • Browsing email threads (a.k.a. email chains) now shows summary information about the thread.
  • LawFlow now identifies whether uploaded PDFs (including those extracted from emails) are password-protected (i.e. locked), and provides a function to permanently unlock PDFs within the project. You can also browse all password-protected PDFs.
  • LawFlow now checks uploaded PDFs to for apparent corruption/invalidity and provides more information to users.

Improvements

  • Improved process for browsing email threads.
  • Button to open a document in a new tab.
  • Password-protected PDFs can now be included with a compiled PDF bundle. A placeholder is used in the compiled PDF, and the password-protected PDF is separately included in the bundle.
  • Better handling of corrupt/invalid PDFs in bundles (a corrupt/invalid PDF no longer prevents bundle generation).
  • Tray menu now shows if a tray document is hidden.
  • Table column headings remain visible while scrolling long lists in more places.

February 2019 update

New features

  • LawFlow now attempts to detect and identify Word & Excel documents containing revisions (a.k.a. tracked changes or markup), embedded versions (obsolete feature in pre-Word 2007 documents), and hidden text (text with the specific ‘hidden’ setting applide). You can search for documents with these attributes detected, and the viewer displays a tip if you are viewing such a document. Reminder: as with all automatic document analyses, this feature depends on the compatibility/validity of the files and the ability of the system to accurately detect the attributes.
  • The upload page now shows upload speed and estimated time remaining.
  • Automatic detection of some file types for documents with missing file extensions. Occasionally, email attachments are incorrectly encoded with the result that they ‘lose’ their file extensions. LawFlow now attempts to auto-detect the file type for extensionless files of some common types.
  • Ability to search for documents with white-outs applied (using the built-in white-out tool).
  • A casebook can now be compiled into a single PDF file. Previously, each folder could be compiled to a single PDF. This new feature allows the entire casebook to be compiled, which is handy for printing.

Enhancements

  • Ability to customise bookmarks (using fields) in compiled PDFs.
  • Quick-search filter added to “resolve email address” page.
  • Ability to use LibreOffice/OpenOffice spreadsheet file (ODS) as mapping file.
  • Improved error messages for invalid mapping files.
  • Finding a document by internal ID (with @ prefix) using the “go to” function only shows exact matches.
  • Performance improvements.

January 2019 update

Happy New Year!  We’ve been busy adding updates of the summer break, and have a great set of further updates in the works. Highlights of this update include:

New features

  • Auto-split scanned documents using a scan separator page (a page containing a QR code that LawFlow recognises and uses to automatically split the PDF). This provides a new option for bulk-loading scanned documents into the system, together with the existing method of splitting using an Excel spreadsheet.
  • Date range support. Previously, documents could be given only a single date (either specific or “partial”). The discovery tab now allows you to enter a date range where applicable, and then use the date range in date-based searches.
  • PDF cropping tool, for trimming excess white-space from PDF page(s)

Improvements

  • Performance improvements with large projects.
  • Numerous improvements to electronic casebook module.
  • More options for inserting electronic casebook hyperlinks.
  • More options for stamping list documents.
  • Split PDF tool now handles PDFs with “PDF/A” encoding.

November 2018 update

This update includes a number of customer-requested features and improvements. Thank you to our great users for your suggestions and feedback, and ongoing support!

New features

  • Specific function for hiding non-discoverable documents.
  • Ability to import and store external document IDs (i.e. where a document has been exported from another system, and you wish to retain the previous system’s assigned ID).
  • Zoom large images by double-click.
  • Ability to cross-reference list numbers/pages between two lists.
  • Page borders for list documents.
  • Option to search non-redacted documents.
  • Two-factor SMS authentication option.

Improvements

  • Updated PDF viewer, with better performance and ‘find in document’ function.
  • Link email address to author/recipient shows auto-suggest names.
  • Documents page returns to current category upon refresh.
  • Browse documents in list context.
  • Option to include additional columns in Excel version of a custom list (i.e. same as available for discovery lists).
  • Improved searching of email addresses and domain names.
  • Option to disable whether a tag is shown as a ‘badge’ when browsing documents.
  • Option to specify alternative badge text for tags.
  • Separate fields for actual date and custom date in Excel reports (useful when both fields are being used).
  • Improved creation of PDF hyperlinks to work on Mac OS systems (avoiding invalid characters).
  • Better detection of imported production numbers.

October 2018 update

New features

  • Option to set watermark colours (instead of just grey)
  • Index templates for electronic casebooks
  • Option for inserting placeholder references in hyperlinked casebook documents
  • Ability to create casebook hyperlinks with “continuous” list numbering
  • Ability to import custom date and privilege fields in mapping files

Improvements

  • Improved detection of email duplicates
  • Ability to bulk-download hidden documents
  • Improved handling of non-standard mapping file column names
  • Improved word-wrapping of hyperlinks in casebook documents

September 2018 update

New features

  • Live rendering of list & casebook documents
  • When viewing an unknown file type, there is now an option for viewing the file in plain text.
  • New search option to include or exclude tray documents

Improvements

  • Faster splitting & page deletion on very large PDFs
  • Improved detection of duplicate text on emails with minor time differences
  • Improved handling of emails from different timezones
  • Improved tidying of extracted email names and addresses
  • Better handling of non-standard recipient fields in Outlook MSG files
  • Ability to set a party code when creating a new party via the “link email addresses” tool
  • Completed review tasks show the user who set the task as completed
  • More information provided on mapping (import document information) errors
  • Better handling of Word tables with irregular columns in mapping files
  • Casebook hyperlinks should now work in most standard desktop PDF viewers (tested in Acrobat, Foxit and NitroPDF)
  • Improved text conversion of HTML table data
  • Better performance for tagging large numbers of documents
  • Support for playing M4A audio files directly in the browser

July 2018 update

New features

  • Option to apply stamps on alternating sides of a page, which is useful for double-sided printing.
  • Inclusion of ‘sort date’ in exported document lists.
  • Option to limit search by documents in the tray.

Improvements

  • Project can be re-indexed while continuing to use existing index to search.
  • Improved interface for junk text tool.

Performance

  • Better performance for bulk operations on large numbers of documents, such as hiding, deleting and moving documents, setting discovery information, and merging folders.
  • Further improvements to PST extraction performance.
  • Faster browsing on Documents page for large projects.

June 2018 update 3

This update has focused on improving performance. We’ve made a number of performance improvements to how email threads, possible threads and similar documents are queried and displayed, resulting in a more responsive user experience, particularly with large volumes of documents (100,000+).

We’ve also significantly boosted performance for importing documents, in particular large email archives (PST and MBOX files), and processing large complex Excel spreadsheets.

Other changes include:

  • Smarter detection of deemed duplicates in email threads and possible/detected email threads;
  • More accurate scoring of similar documents (i.e. the ‘score’ that indicates the similarity of two documents);
  • Added an option to allow documents to be exported named by their production numbers (instead of internal ID);
  • Added an option to allow documents to be exported within subfolders mirroring those in the project.

June 2018 update 2

New features

  • Multi-document compare process for easier comparison of similar documents.
  • New process for matching and linking deemed duplicate documents.
  • Addition of “associated documents” category, for linking associated documents (not associated on other grounds, such as part of the same email thread) together.

Improvements

  • Significantly improved interface for reviewing email threads (and detected possible email threads), and setting discovery information and hiding documents on a group basis.
  • Discovery review checklist now includes checks for inconsistent discoverability of similar, text-duplicate and deemed duplicate documents, redundant duplicates, and documents with failed attachment extraction.
  • More information about related documents added to Discovery tab.
  • PDF text extraction now includes form data (this remains dependent on the structure and settings of the PDF form, but standard form text should now be extracted).
  • Move Documents and Hide Documents pages now show the locations of documents to be moved or hidden;
  • PST extraction now shows the total number of items to extract.
  • Improved layout of document lists on Related tab.
  • Tag documents option added to tray pop-up menu.

June 2018 update

New features

  • First release of the Casebook Module – a major new feature designed to support the creation of electronic casebooks in accordance with the Senior Courts Civil Electronic Document Protocol. We will post more about this soon.
  • Addition of document “alias” property, allowing documents to be assigned a unique alternative identifier (an alias) which can be used to find and reference documents.

Improvements

  • Significantly improved import document information process.
  • Cleaner layout of table columns in main documents page and list views.
  • When browsing documents in a repository in details view, the folder is now shown in the browse menu.
  • Improved detection of dates in scanned documents.
  • Document information can now be imported for documents in all repository types, not just client discovery documents.
  • Better handling of very long Excel spreadsheets.
  • Better progress reporting during bundle generation.
  • Longer search query input (up to 500 characters).
  • Back-end changes for better handling of very long documents.